JOB OPENING(S)
Position 1: Project Assistant (Logistics)
BACKGROUND INFORMATION
The Project Assistant (Logistics) is expected to contribute to Results Oriented Monitoring (ROM) project, which was awarded to an ICCS-led Consortium. The ROM system is the external monitoring system of the European Commission. It aims at enhancing the European Commission's (EC) accountability and management capacities with a strong focus on results and support to the EU Delegations’ and Headquarters’ services by providing an external opinion, amongst other, on project implementation.
For more information on Results Oriented Monitoring, please see the following link: https://ec.europa.eu/europeaid/results-oriented-monitoring_en
POSITION SUMMARY
The Project Assistant will provide day-to-day logistic, IT, and general support services to the Project Team. He will coordinate the work of a Travel Agency for the administration of the travel requirements.
MAIN RESPONSIBILITIES
· Coordination of logistics for the experts mobilised in the context of ROM missions;
· Administration of internal systems related to logistics;
· Automation of internal logistics processes;
· Logistics and IT support to Project Team Members;
· Preparation and editing of Project templates;
· Assistance to the preparation of monthly timesheets and contracts with experts;
· Other functions (collecting and handling documentation, general correspondence, office management, general support services, etc.).
REQUIRED QUALIFICATIONS·
Higher Education degree, preferably in Computer Sciences or the respective technical education with equivalent experience;
· Advanced knowledge of Microsoft Office applications;
· Knowledge of other IT tools and databases; previous experience with SharePoint;
· Good working knowledge of English;
· Responsibility and attention to details;
· Organisation skills; capabilities to develop several tasks simultaneously; respect of deadlines;
· Ability to work as part of a team and in a multicultural environment, interpersonal skills;
· Willingness and ability to learn.
ASSETS
Fluency in French;
· Good working knowledge of Spanish and/or Portuguese.
· Working experience with or within International Organisations (e.g. EU Institutions) and/or International Financial Institutions (desirable);
· Previous experience in travel coordination;
· Knowledge of SharePoint;
· Experience in graphic design;
· Experience in financial controlling.
WORKING CONDITIONS
· Office centrally located in Brussels;
· Standard office environment with shared space;
· Working hours can be discussed with the Team Leader.
COMPENSATION
The Project Assistant will invoice his/her services on the basis of monthly timesheets during the project lifetime (12 months) with possibility of further extension.
METHOD OF APPLICATION
Please send your CV and cover letter in English or French to Justyna Bielat at jb@komis.be. Indicate in the subject line "Project Assistant".
APPLICATION DEADLINE
22 October 2019
DESIRABLE START DATE
4 November 2019
DISCLAIMER
The above statements are intended to describe the general nature and level of work being performed by a person assigned to this position. They are not intended to be considered as an exhaustive list of all responsibilities, duties, and abilities required.
The Project Assistant (Logistics) is expected to contribute to Results Oriented Monitoring (ROM) project, which was awarded to an ICCS-led Consortium. The ROM system is the external monitoring system of the European Commission. It aims at enhancing the European Commission's (EC) accountability and management capacities with a strong focus on results and support to the EU Delegations’ and Headquarters’ services by providing an external opinion, amongst other, on project implementation.
For more information on Results Oriented Monitoring, please see the following link: https://ec.europa.eu/europeaid/results-oriented-monitoring_en
POSITION SUMMARY
The Project Assistant will provide day-to-day logistic, IT, and general support services to the Project Team. He will coordinate the work of a Travel Agency for the administration of the travel requirements.
MAIN RESPONSIBILITIES
· Coordination of logistics for the experts mobilised in the context of ROM missions;
· Administration of internal systems related to logistics;
· Automation of internal logistics processes;
· Logistics and IT support to Project Team Members;
· Preparation and editing of Project templates;
· Assistance to the preparation of monthly timesheets and contracts with experts;
· Other functions (collecting and handling documentation, general correspondence, office management, general support services, etc.).
REQUIRED QUALIFICATIONS·
Higher Education degree, preferably in Computer Sciences or the respective technical education with equivalent experience;
· Advanced knowledge of Microsoft Office applications;
· Knowledge of other IT tools and databases; previous experience with SharePoint;
· Good working knowledge of English;
· Responsibility and attention to details;
· Organisation skills; capabilities to develop several tasks simultaneously; respect of deadlines;
· Ability to work as part of a team and in a multicultural environment, interpersonal skills;
· Willingness and ability to learn.
ASSETS
Fluency in French;
· Good working knowledge of Spanish and/or Portuguese.
· Working experience with or within International Organisations (e.g. EU Institutions) and/or International Financial Institutions (desirable);
· Previous experience in travel coordination;
· Knowledge of SharePoint;
· Experience in graphic design;
· Experience in financial controlling.
WORKING CONDITIONS
· Office centrally located in Brussels;
· Standard office environment with shared space;
· Working hours can be discussed with the Team Leader.
COMPENSATION
The Project Assistant will invoice his/her services on the basis of monthly timesheets during the project lifetime (12 months) with possibility of further extension.
METHOD OF APPLICATION
Please send your CV and cover letter in English or French to Justyna Bielat at jb@komis.be. Indicate in the subject line "Project Assistant".
APPLICATION DEADLINE
22 October 2019
DESIRABLE START DATE
4 November 2019
DISCLAIMER
The above statements are intended to describe the general nature and level of work being performed by a person assigned to this position. They are not intended to be considered as an exhaustive list of all responsibilities, duties, and abilities required.
Position 2: Project Assistant (IT/Finance)
BACKGROUND INFORMATION
The IT/Finance Project Assistant is expected to contribute to Results Oriented Monitoring (ROM) project, which was awarded to KOMIS as a Partner of the Consortium. The ROM system is the external monitoring system of the European Commission. It aims at enhancing the European Commission's (EC) accountability and management capacities with a strong focus on results and supports EU Delegation and Headquarter services by providing an external opinion on project implementation.
For more information on Results Oriented Monitoring, please see the following link: https://ec.europa.eu/europeaid/results-oriented-monitoring_en
POSITION SUMMARY
The Project Assistant will provide day-to-day IT support and general support services to the Project Team.
MAIN RESPONSIBILITIES
· Administration of internal IT systems and email domains;
· Administration and further development of SharePoint platform;
· Automation of internal processes;
· IT support to Project Team Members;
· Preparation and editing of Project templates;
· Support to financial management of the project;
· Assistance to the preparation of monthly timesheets and contracts with experts;
· Other functions (collecting and handling documentation, general correspondence, office management, general support services, etc.).
REQUIRED QUALIFICATIONS
· Higher Education degree, preferably in Computer Sciences or the respective technical education with equivalent experience;
· Advanced knowledge of Microsoft Office applications;
· Knowledge of other IT tools and databases; previous experience with SharePoint;
· Good working knowledge of English;
· Responsibility and attention to details;
· Organisation skills; capabilities to develop several tasks simultaneously; respect of deadlines;
· Ability to work as part of a team and in a multicultural environment, interpersonal skills;
· Willingness and ability to learn.
ASSETS
· Fluency in French;
· Good working knowledge of Spanish and/or Portuguese.
· Working experience with or within International Organisations (e.g. EU Institutions) and/or International Financial Institutions (desirable);
· Previous experience in travel coordination;
· Knowledge of SharePoint;
· Experience in graphic design;
· Experience in financial controlling.
WORKING CONDITIONS
· Office centrally located in Brussels;
· Standard office environment with shared space;
· Working hours can be discussed with the Team Leader.
COMPENSATION
The Project Assistant will invoice his/her services on the basis of monthly timesheets during the project lifetime (12 months) with possibility of further extension.
METHOD OF APPLICATION
Please send your CV and cover letter in English or French to Justyna Bielat at jb@komis.be. Indicate in the subject line "Project Assistant".
APPLICATION DEADLINE
22 October 2019
DESIRABLE START DATE
4 November 2019
DISCLAIMER
The above statements are intended to describe the general nature and level of work being performed by a person assigned to this position. They are not intended to be considered as an exhaustive list of all responsibilities, duties, and abilities required.
The IT/Finance Project Assistant is expected to contribute to Results Oriented Monitoring (ROM) project, which was awarded to KOMIS as a Partner of the Consortium. The ROM system is the external monitoring system of the European Commission. It aims at enhancing the European Commission's (EC) accountability and management capacities with a strong focus on results and supports EU Delegation and Headquarter services by providing an external opinion on project implementation.
For more information on Results Oriented Monitoring, please see the following link: https://ec.europa.eu/europeaid/results-oriented-monitoring_en
POSITION SUMMARY
The Project Assistant will provide day-to-day IT support and general support services to the Project Team.
MAIN RESPONSIBILITIES
· Administration of internal IT systems and email domains;
· Administration and further development of SharePoint platform;
· Automation of internal processes;
· IT support to Project Team Members;
· Preparation and editing of Project templates;
· Support to financial management of the project;
· Assistance to the preparation of monthly timesheets and contracts with experts;
· Other functions (collecting and handling documentation, general correspondence, office management, general support services, etc.).
REQUIRED QUALIFICATIONS
· Higher Education degree, preferably in Computer Sciences or the respective technical education with equivalent experience;
· Advanced knowledge of Microsoft Office applications;
· Knowledge of other IT tools and databases; previous experience with SharePoint;
· Good working knowledge of English;
· Responsibility and attention to details;
· Organisation skills; capabilities to develop several tasks simultaneously; respect of deadlines;
· Ability to work as part of a team and in a multicultural environment, interpersonal skills;
· Willingness and ability to learn.
ASSETS
· Fluency in French;
· Good working knowledge of Spanish and/or Portuguese.
· Working experience with or within International Organisations (e.g. EU Institutions) and/or International Financial Institutions (desirable);
· Previous experience in travel coordination;
· Knowledge of SharePoint;
· Experience in graphic design;
· Experience in financial controlling.
WORKING CONDITIONS
· Office centrally located in Brussels;
· Standard office environment with shared space;
· Working hours can be discussed with the Team Leader.
COMPENSATION
The Project Assistant will invoice his/her services on the basis of monthly timesheets during the project lifetime (12 months) with possibility of further extension.
METHOD OF APPLICATION
Please send your CV and cover letter in English or French to Justyna Bielat at jb@komis.be. Indicate in the subject line "Project Assistant".
APPLICATION DEADLINE
22 October 2019
DESIRABLE START DATE
4 November 2019
DISCLAIMER
The above statements are intended to describe the general nature and level of work being performed by a person assigned to this position. They are not intended to be considered as an exhaustive list of all responsibilities, duties, and abilities required.